AirSimplicity, a Denver-based vacation rental management company, manages over 70 properties across Colorado and Florida. Specializing in full-service property management, AirSimplicity offers everything from guest communication and property maintenance to revenue optimization for property homeowners. Their tech-driven, personalized approach ensures exceptional guest experiences while maximizing profitability for each of their property owners.

The Challenge

Before using Clearing, AirSimplicity faced time-consuming, error-prone financial processes. Reconciling transactions using platforms like QuickBooks standalone, required a significant amount of manual work, often taking over 40 hours at the end of each month. Managing trust accounts, processing owner statements and payouts, and producing financial reports involved complex journal entries, manual data uploads, and repetitive (time-consuming) bookkeeping tasks.

"Matching bookings and deposit amounts using our previous accounting process took hours," shared Ashley Hagel, Director of Operations at AirSimplicity. "Every transaction needed manual verification, which increased the risk of human errors and delayed our reporting process each month."

The Solution

AirSimplicity integrated Clearing with Hostfully, transforming financial workflows and adding automation to key month-end processes:

• Automated Expense Tracking: Customized rules for commissions, cleaning fees, and other repetitive booking adjustments reduces the need for manual bookkeeping. Being reimbursed on expenses also reduced reliance on manual calculations.
• Seamless Booking Reconciliation: Bank transactions match to bookings with automation, minimizing manual journal entries and improving overall accuracy.
• Owner Statements & Payouts: Generating statements has become a breeze, and distributing statement payouts to homeowners now takes seconds, replacing the need for manual uploads to shared drives.
• Error Detection: An intelligent system highlights discrepancies between booking financials and transaction financials, allowing the team to address issues proactively and ensure that all payments expected, are received.

"Clearing eliminated the need for a third-party bookkeeping service provider and further reduced our internal staff’s accounting workload from 40+ hours per month to under 20," Ashley explained. "The system automatically matches transactions, flags issues, and ensures nothing gets missed."

Results

Since adopting Clearing, AirSimplicity has achieved the following outcomes:

• Time Savings: Reduced monthly accounting time by over 50%.
• Improved Accuracy: Automation minimized human errors caused by manual entry.
• Streamlined Operations: Integrated workflows simplified trust account management and reconciliations.
• Owner Satisfaction: Faster owner payouts and clear, accurate statements have strengthened client relationships.

"We’re confident knowing every dollar is accounted for correctly," Ashley shared. "Clearing’s automation and real-time data tracking have been game-changers for our business."

Looking Ahead: Continuous Innovation for Sustainable Growth

As AirSimplicity continues to expand, they plan to leverage Clearing’s evolving features to enhance their financial reporting and simplify year-end tasks like 1099 preparation. They also recommend early adoption for other property managers, to get ahead of the process changes and prepare for a simpler financial management in the upcoming new year.

"Starting with Clearing at the beginning of the year sets you up for success," Ashley advised. "The system adapts to your needs, reducing stress and enabling growth."

Conclusion

Clearing has empowered AirSimplicity to optimize their financial management, allowing them to focus on scaling operations and delivering exceptional guest experiences, instead of being bogged down by numbers. Through seamless integrations, automated processes, and reliable support, Clearing has become a vital partner in AirSimplicity's success.

"Clearing has revolutionized how we manage our finances," Ashley said. "It’s more than just software—it’s a key component of our business growth."

For more information on how Clearing can help your Short-Term Rental property management company, please join us for a free, personalized demo.

Clearing is a Financial Technology Company, not a bank. Deposit Accounts are issued by Evolve Bank & Trust, Member FDIC.

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